If you're planning a new website, you've probably heard the term CMS or content management system. But what exactly does it mean, and how do you choose the right one for your needs?
A CMS is a software platform that allows you to create, edit and manage digital content on your website without needing to write code. Instead of relying on a developer for every update, a CMS gives you control over your website in a simple, user-friendly interface.
Different types of content management systems
Not all CMS platforms are the same. Here's a quick overview of the main types:
1. Off the Shelf / Open Source CMS
Popular platforms like WordPress, Joomla, and Drupal are widely used and offer a wide range of plugins and themes. They are generally free or low cost and have large communities, which makes finding tutorials and help relatively easy.
Pros:
- Low upfront cost
- Large range of features and plugins
- Strong online community support
Cons:
- Plugins and themes can conflict, causing errors
- Security updates can be confusing to manage
- Learning curve can be steep for non-technical users
- Customisation often limited without coding
2. Website builders
Platforms like Wix, Squarespace, or Weebly let you build a website using drag-and-drop tools. They are aimed at beginners and small businesses that want something live quickly.
Pros:
- Fast to set up and visually intuitive
- No coding required
- All-in-one hosting and support
Cons:
- Customisation is limited
- Features may be too generic for specific organisational needs
- Can be confusing when troubleshooting or integrating third-party tools
3. Bespoke / Custom CMS
A bespoke CMS, like bLive, is designed specifically for your organisation. It's tailored to your processes and your content requirements, rather than being a one-size-fits-all solution.
Pros:
- Intuitive and easy to use, with a small learning curve
- Designed to match your branding and workflows
- Support is readily available from the team that built it
- Expandable as your organisation grows
Cons:
- Higher upfront development cost than template-based platforms
- Requires a dedicated provider for custom updates
Which CMS is right for you?
The best CMS depends on who will be using it, how much control you need, and your long-term goals.
- If you are a small business or school with non-technical staff and need simple, stress-free management, a bespoke CMS with a small learning curve is often the best option.
- If you just want a quick site and don't mind limited flexibility, a drag-and-drop website builder can work.
- If you have technical experience or a developer on hand and want lots of plugins and integrations, an open source CMS like WordPress or Drupal might suit.
Many organisations start with WordPress or Wix but quickly find it confusing to manage updates, plugins, and integrations. With a bespoke CMS like bLive, you get the simplicity of a website builder combined with tailored functionality and full support, making website management a lot less stressful.
A content management system is more than just software, it's the tool that allows your team to keep your website up to date, consistent and accessible. Choosing the right CMS can save time, reduce frustration, and keep your site professional and secure.
If you want a simple, intuitive CMS that is easy to learn, secure, and supported by a responsive team, bLive could be the ideal solution for your school, council or small business.
Find out more about our easy to use CMS